The service for handling recruitments and simplifying the hiring process (the "Service") is powered by Teamtailor on behalf of Want2BThere Limited ("Controller", “we” or “us”). It is important that the persons using the Service to apply for work with us ("Users” or “you”) feel safe with, and are informed about, how we handle User's personal data in the recruitment process.
Want2BThere Limited is the data “Controller" for the purposes of applicable privacy legislation. This means that we are responsible for deciding how we hold and use personal information about you. We will comply with data protection law and principles, which means that Users’ data will be used lawfully, fairly and in a transparent way; collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes; relevant to the purposes we have told you about and limited only to those purposes; accurate and kept up to date; kept only as long as necessary for the purposes we have told you about and kept securely.
We are responsible for the processing of the personal data that the Users contribute to the Service, or for the personal data that we in other ways collect with regards to the Service.
When and how we collect personal data
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
We may also collect, store and use the following types of more sensitive personal information if a User provides this, such as:
It is important that the personal information we hold about you during any recruitment process is accurate and up to date. Please let us know straight away if your personal information changes the recruitment process.
We collect data from third parties, such as Facebook, Linkedin, recruitment agencies introducing Users to us, references provided by Users and through other public sources. This is referred to as “Sourcing” and will be manually performed by our employees or automatically in the Service.
The types of personal data collected and processed
The categories of personal data that can be collected through the Service can be used to identify natural persons from names, e-mails, pictures and videos, information from Facebook and LinkedIn-accounts, answers to questions asked through the recruiting, titles, education and other information that the User or others have provided through the Service. Only data that is relevant for the recruitment process is collected and processed.
Purpose and lawfulness of processing
The purpose of the collecting and processing of personal data is to manage recruiting. The lawfulness of the processing of personal data is our legitimate interest to simplify and facilitate recruitment. We will use the personal information we collect about Users to assess their skills, qualifications, and suitability for the role, carry out reference checks, communicate with Users about the recruitment process, keep records relating to our hiring processes and comply with legal or regulatory requirements. We also need to process Users personal information to decide whether to enter into a contract of employment with a User. It is in our legitimate interests to decide whether to appoint you to a role since it would be beneficial to our business to appoint someone to that role. We also need to process your personal information to decide whether to enter into a contract with you.
We will only use your personal information when the law allows us to, which will normally be
We may also use your personal information in the following situations, which are likely to be rare: (i) Where we need to protect your interests (or someone else's interests) or (ii) where it is necessary in the public interest.
We may process special categories of personal information in the following circumstances:
We do not envisage that we will process information about criminal convictions.
We do not need your consent if we use special categories of your personal information in accordance with our written policy to carry out our legal obligations or exercise specific rights in the field of employment law.
Users will not be subject to decisions that will have a significant impact on them based solely on automated decision-making.
The consent of the data subject
The User also consents to the Controller collecting publicly available information about the User and compiling them for use in recruitment purposes.
The User has the right to withdraw his or her consent at any time, by contacting the Controller using the contact details listed in section 9 below. Using this right may however, mean that the User can not apply for a specific job or otherwise use the Service.
Storage and transfers
The personal data collected through the Service is stored and processed inside the UK and/or the EU/EEA, such third country that is considered by the European Commission to have an adequate level of protection, or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third country transfers or to other suppliers where the adequate safeguards are in order to protect the rights of the data subjects whose data is transferred. A copy of the “model clauses” approved by the European Commission for such purposes can be found on the European Commission website or at the link here.
How long the personal data will be processed
If a User does not object or withdraw their consent to the processing of their personal data, the personal data will be stored and processed by us for a period of 12 months after we have communicated to the User our decision about whether or not to appoint the User to the role as an applicant (User) may be interesting for future recruitment and for this purpose we may store Users’ Personal Data for this period. After this period, Users are asked if they would like us to destroy their details or retain them for a further specified period and their details are securely destroyed in accordance with applicable laws and regulations unless the User requests us to retain their details for a further period. If you as a User wish not to have your Personal Data processed for this purpose (future recruitment) please contact us using the contact details in section 9 below.
Under certain circumstances, by law Users have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact us using the contact details set out at section 9 below.
A User also has the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to him or her, if the User considers that the processing of personal data infringes the legal framework of privacy law. The supervisory authority in the UK is the Information Commissioner's Office.
However, transfers of information over the internet and mobile networks can never occur without any risk, so all transfers are made on the own risk of the person transferring the data. It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the User to ensure that their login information is kept secret.
We will not sell or otherwise transfer Users’ personal data to third parties.
We will only sharer Users’ Personal Data with:
We will only transfer Users’ personal data to third parties that we have confidence in. We carefully choose partners to ensure that the User’s personal data is processed in accordance with current applicable privacy legislation. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We work with the following categories of processors of personal data; Teamtailor, who supplies the Service, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies and other companies with regards to supplying the Service.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We may share aggregated data with third parties. The aggregated data has in such instances been compiled from information that has been collected through the Service and can, for example, consist of statistics of internet traffic or the geological location for the use of the Service. The aggregated data does not contain any information that can be used to identify individual persons and is therefore not personal data.
For questions, further information about our handling of personal data or to exercise your rights please contact firstname.lastname@example.org
Date of last update: 2 December 2020
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